The buzz today may be all about Office năm 2016 for Windows, which is due lớn be released this fall, but many business users are still getting acquainted with Office 2013 và will continue to lớn use it for some time. Use this Word 2013 cheat sheet khổng lồ help take advantage of all it has khổng lồ offer.
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Your copy of Word 2013 may have sầu been purchased as standalone software or as part of an Office 365 subscription. For the purposes of this story, that doesn"t matter; all tips herein apply khổng lồ whatever version of Word 2013 you"re using.
lưu ý that this cheat sheet focuses on what"s new in Word 2013, rather than what has stayed the same from previous versions. If you"re looking for help getting up lớn speed on the basics, such as how lớn work with the Ribbon interface, kiểm tra out our Word 2010 cheat sheet.< Related: Microsoft cheat sheets: Dive sầu inlớn Windows & Office apps >
Get around Word 2013
The most obvious change in Word 2013 is its overall look. Even though Word is a traditional desktop tiện ích, Word 2013"s style follows the basic guidelines that Microsoft has mix for its so-called Windows apps (formerly called Metro or Modern apps) that debuted with Windows 8. The Ribbon is now flat instead of three-dimensional, as are all dialog boxes & screens.
Word 2013 has a flatter look than previous versions of Word. (Cliông xã image khổng lồ enlarge.)
Beyond the basic look, though, the Ribbon behaves as it did in Word 2010, with a couple of enhancements that we"ll get to later.A touch-friendly interface
Word 2013 can be optimized for either the mouse or touch.
If you"re using a touch-based device, you can change Word"s interface slightly to make it easier to lớn use. On your touch-based device, click or tap the small icon of a h& with an upright index finger that"s on the top left of the screen và you"ll be able to lớn choose between a mouse-based or touch-based interface.
The mouse-based interface is the default. In the touch-based interface, the icons on the Ribbon are enlarged và there is more space between them, making it easier khổng lồ tap the one you want without accidentally tapping another.
On top is what the Ribbon looks like using the traditional mouse-based interface. On the bottom is the Ribbon in the touch-based interface -- notice the larger icons & more space between them. (Cliông chồng image to lớn enlarge.)The Start screen
Like Windows 8 & 8.1, Word 2013 shows a Start screen when you launch it. It"s simple & straightforward khổng lồ use. The left-hvà side of the screen is given over lớn a các mục of the most recent documents you"ve worked on. Cliông chồng any to lớn open them. To open a different document, cliông xã "Open Other Documents" down at the bottom left of the screen.
Word 2013"s new Start screen lists documents you"ve recently opened, và shows thumbnails of templates you might want to lớn use when creating a new document. (Cliông xã image khổng lồ enlarge.)
The main part of the screen, on the right, is taken up by more than two dozen templates for creating new documents -- everything from simple, straightforward, single-spaced basic documents khổng lồ flyers, party invitations, brochures & business cards. Cliông chồng any và you"ll come lớn a screen with a basic mô tả tìm kiếm of the template, along with its average user rating. Cliông xã Create lớn use the template.
Cliông chồng a template"s thumbnail to see more information about it. (Clichồng image khổng lồ enlarge.)
Not happy with the templates you see? Microsoft has a sizable template repository with plenty more. Up at the top of the screen, type in what you"re looking for -- for example, "letters," "resume" và so on. You"ll come to lớn a list of templates that match your search. Click one and you"ll see the same kind of screen that you vị when you use a template from the Start screen. As with those templates, cliông chồng Create to lớn use it.
lưu ý that the templates -- both those listed on the Start screen và those you search for -- aren"t on your local machine. They"re on a Microsoft template repository. So when you choose one, you"ll first download the template before you use it. The tải về kích thước is listed on the template"s description screen.
Incidentally, if you hate the Start screen, you can easily get rid of it. Just choose File --> Options, và in the "Start up options" section of the default General screen, unkiểm tra the box marked "Show the start screen when this application starts."The Design tab
The Ribbon has largely stayed the same from earlier versions of Word, but there"s a very nice new addition lớn the right of the Insert tab: the Design tab. This tab gives you, in one location, access to the most important ways you can change a document"s kiến thiết.
You can choose from a variety of pre-designed templates with different title và heading sizes, paragraph formatting và so on. There"s also a new mix of themes you can apply lớn your document that include different phông styles, sizes & colors. From the Design tab you can also customize colors & fonts, adjust paragraph spacing, add watermarks, change the page color & page borders, and more.
Each theme & template has a thumbnail, so you have sầu a good sense what you"ll be getting before you make your choice. When you cliông xã a thumbnail, the changes are immediately applied khổng lồ your document. In this way it"s simple to lớn clichồng through many of them until you find the one you want.
Word 2013"s new Design tab lets you easily set the styles for your document. (Cliông chồng image to lớn enlarge.)
chú ý that if you"re working on a .doc file rather than a .docx file, you won"t be able khổng lồ select themes. It"s simple to convert a .doc tệp tin to a .docx one, though. Just select File --> Convert.
Use Read Mode
You use Word not just to lớn create documents, but lớn read them as well. And to make that more pleasurable both on traditional computers and tablets, Word 2013 introduces Read Mode, which displays documents and eliminates distractions, including most of the Ribbon. In Read Mode, you"ve sầu got a largely clutter-không tính tiền screen -- although as you"ll see, there are a few tools that have sầu been put within easy reach. You can"t edit documents in Read Mode; as the name implies, you can only read.
To put Word into lớn Read Mode, select View --> Read Mode. The Ribbon vanishes và your document is put into lớn a two-column view. Arrows appear on each side of your screen. Clichồng or tap them khổng lồ move through the document in either direction. If you"ve got a touchscreen, you can also swipe in either direction.
In Word 2013"s Read Mode, you can focus on reading your documents, with distractions such as the Ribbon put away. (Cliông chồng image khổng lồ enlarge.)Upper-left menu
Not all menus và controls vanish with Read Mode, however. On the upper-left of the screen, there"s the File menu, the Tools menu and the View menu. Select File khổng lồ go to lớn Word"s usual File thực đơn. Tools lets you tìm kiếm within the document or bởi a Bing tìm kiếm. To tìm kiếm using Bing, highlight a word or phrase and select Tools --> Search with Bing; you"ll launch Bing in your browser with tìm kiếm results for the phrase. The Tools menu also lets you unbởi changes you"ve made in a document.
The View menu gives you several options, including putting the document baông xã inkhổng lồ normal Edit Mode, changing the layout of the screen (you can switch between two columns và one column), changing the column width và page color, displaying comments if someone has commented on the document, và turning on (and then off) Word"s navigation pane.Upper-right menu
On the upper-right of the screen are the usual icons for minimizing và maximizing windows, as well as for closing Word. But there"s a new one as well, the leftmost one, which looks like a rectangle with a bracket at each corner. Cliông xã it and the File, Tools & View menus disappear, và so does Word"s usual toolbar across the bottom of the screen, which controls making text larger và smaller, changing the layout view và so on.
In essence, it"s Read Mode on steroids -- no controls and menus at all. To get the menus and controls back, cliông xã the three dotted lines that appear when you put Read Mode into this look-Mom-no-menus mode.Zoom Mode
Read Mode includes a handy zoom feature. Right-cliông xã a table, chart or graphic, & you can zoom in on it -- even all the way so that it fills the entire screen. I"ve sầu found it quite useful for examining detailed information in a table.
Sync with OneDrive
In Office 2013, Microsoft finally got around lớn integrating the Office applications khổng lồ its SkyDrive cloud-based storage service, which it has since renamed OneDrive. No longer will you have to lớn fiddle to lớn get them working together properly. Right on installation, everything works.
In case you"re not already a OneDrive sầu user, here"s a bit of background: It"s a cloud-based storage service that automatically syncs files between your local devices and the cloud. Locally, files are saved in the C:Users\OneDrive folder, where is your account name. (cảnh báo that if you installed SkyDrive before it was renamed to lớn OneDrive, there"s a possibility that it still might be called SkyDrive sầu in your folder structure.)
You work on a tệp tin locally, save sầu it locally & from there it syncs lớn your cloud-based OneDrive tài khoản. That cloud-based trương mục then syncs the files to any other devices on which you have sầu OneDrive installed. So when you save a file to lớn your local OneDrive sầu thư mục, it ends up syncing to lớn them all.
You can also open files directly from OneDrive sầu, even on computers that don"t have OneDrive installed, by going lớn OneDrive sầu on the Web. When you make changes khổng lồ documents this way, it also syncs to any devices on which OneDrive is installed.
Using OneDrive sầu with Word 2013 is straightforward. The local OneDrive thư mục is lượt thích any other thư mục on your PC, except that it syncs lớn the cloud, of course. So you can create folders, subfolders and so on underneath it, and those will get saved locally and to lớn OneDrive in the cloud as well. Open files as you would any other, by heading khổng lồ the thư mục. You can also click the File tab, clichồng xuất hiện, highlight " OneDrive," then cliông xã the Browse button và browse lớn your tệp tin from there.
Saving files lớn your OneDrive sầu folder syncs them to the cloud. (Cliông chồng image lớn enlarge.)
That"s not lớn say that you won"t get confused by OneDrive, because you well might. One issue is that, depending on your version of Windows, you might have an existing thư mục structure that often defaults to something likeC:Users\LibrariesDocumentsMy Documents or C:Users\Documents or something similar. That means you may kết thúc up storing some files in your OneDrive sầu folders and others in your normal Documents or My Documents folders, which can be immensely confusing. Only the files in the OneDrive folders will sync.
What lớn do? You can simply copy over all your existing files và folders lớn the OneDrive thư mục, & at that point, you"ll have only one thư mục structure và everything will sync.
There"s another solution as well. xuất hiện File Explorer (called Windows Explorer in versions of Windows prior to lớn Windows 8). Right-cliông xã the OneDrive sầu thư mục & select "Include in library" & then choose the library in which you want your OneDrive sầu lớn appear -- for example, Documents. You can also choose to lớn create a new library, & have sầu it appear in that new library.
Integrating OneDrive sầu with your Documents folder. (Clichồng image to lớn enlarge.)
From now on, when you open that library, OneDrive will appear underneath it. chú ý that OneDrive & its files actually stay in its original location, & it continues lớn sync as always. In essence, by telling OneDrive sầu khổng lồ show up in Documents, you"ve created a shortcut khổng lồ it there.
Use markup and phản hồi enhancements
Those who use Word"s markup tools for working with others will be quite pleased at some extremely useful changes lớn the way that you can collaborate with others on a document using Word"s markup features.
Here"s where you can loông xã a document inlớn Trachồng Changes mode.
I particularly welcome a feature that lets you lock Traông xã Changes mode, so that once you"ve put a document in that mode it can"t be taken out of it unless someone has a password that you"ve created. Using it is simple: On the nhận xét tab, after you"ve selected Trachồng Changes --> Traông chồng Changes to put the document in tracking mode, select Traông xã Changes --> Lock Tracking và type a password in the box that appears. From that point on, only someone with that password can turn off Trachồng Changes.
There are other useful changes to lớn commenting & tracking as well, aimed at simplifying the commenting và editing process. One of the more confusing things about comments in previous versions of Word is that it can be extremely confusing khổng lồ follow a series of related comments, because there"s no single thread to follow. Rather than seeing a history of the comments, laid out neatly, you see individual comments that don"t necessarily seem khổng lồ be related lớn one another.
Threading in comments makes conversations easier to lớn follow (even when the commenter is talking to lớn himself).
In Word 2013, you can reply to lớn a phản hồi directly inside the original bình luận itself. That way, it"s easy to see the thread of comments, making the conversation much easier to lớn follow. In addition, you can mark comments as Done. The comments will still exist, so you can revisit them if you want, but they"ll be grayed out, so that you know they no longer require attention. To make comments khổng lồ comments, and lớn mark them as done, right-clichồng a bình luận & make your selection.
Finally, there"s a new view when doing revisions called Simple Markup. When you turn on Simple Markup, you"ll see a vertical line in the margin where any revisions were made, but you won"t see the revision markup. That makes it easy khổng lồ read a revised document -- you know where edits have happened without having khổng lồ see all the markups. To see the edits, clichồng the line.